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How to super-charge your Qualtrics setup with Thematic & PowerBI

Qualtrics is one of the most well-known and powerful Customer Feedback Management platforms. But even so, it has limitations.

We recently hosted a live panel where data analysts from two well-known brands shared their experiences with Qualtrics, and how they extended this platform’s capabilities.

Below, we’ll share the main insights from our panelists – Carlos Reyes, Senior Insights Analyst from Smith&Smith® and Dustin Lewis from Jetstar – about how they took Qualtrics customer data to the next level using Thematic and PowerBI.

The importance of data and insights analysts


Data is the new gold! So it’s great to see many businesses catching on to the importance of data analytics.

Finally, brands are transitioning away from the humble spreadsheets. By investing in both software and insights analyst teams, businesses are unlocking the immense value of customer data for powering business decisions.

Instead of using a scattergun approach, teams can be more focused in their strategy. Like a sniper, they can fire off just a few improvements that are the most impactful. Then they measure the success of these specific actions and iterate. As a result, budgets are spent more efficiently and the overall customer journey is improving.

Case study: Smith & Smith’s approach

Smith&Smith® is New Zealand’s leading vehicle glass repairer
Smith&Smith® is New Zealand’s leading vehicle glass repairer - Source

Smith&Smith® is New Zealand’s leading vehicle glass repairer and is part of a global group, Belron®. Operating in over 35 counties and 6 continents, Belron employees more than 30,000 people who together are committed to delivering exceptional customer experiences.

Carlos Reyes shared that Smith&Smith® had successfully implemented a scalable customer feedback solution that combines three key components:

  1. Gathering Feedback: Qualtrics – for gathering feedback from customers across all company locations and all customer journey points.

  2. Analysing feedback and data: Thematic - for automated discovery of themes in customer feedback and tying them to the impact on NPS scores.

  3. Dashboard access to analysed data: PowerBI – for pushing all insights into one place to enable easy access across the business.

Admittedly, there is some overlap in capabilities across these three solutions. However, each one has its core strengths and the analytics teams can capitalize on these by combining solutions in this way.

Thematic takes data analysis further


Both PowerBI and Qualtrics have some text analysis capabilities, but they aren’t advanced enough to easily answer the questions insights teams get from their stakeholders.

In order to answer these questions within minutes, in-depth, rich text analysis of customer feedback is required. This is where Thematic has been a gamechanger for insights analysts.

Sure, tools like Qualtrics enable users to create topics and widgets for data analysis. However, the user has to already know what they’re looking for.

The AI engine behind Thematic helps users find the right actionable insights faster by:

  • Finding and applying themes automatically
  • Determining how often a theme is arising
  • Linking a theme to the company’s NPS score
  • Explaining changes in the company’s NPS in simple visualizations

Being able to quantify business decisions and accurately predict the changes to the NPS score is an insight analyst’s secret weapon.

Thematic automatically identifies and targets what is driving customer feedback – what people like and don’t like – without the need for users to create and apply themes manually.

And it does this in just a couple of clicks.

Thematic helps the team save hundreds of analysis hours per year, as well as uncover insights they would have missed if they relied on general categories available through Qualtrics.

To put this into context, here are two classic scenarios of how Thematic helps our panelists:

Example 1 – Pull together solicited & unsolicited feedback

Many businesses use technology like Qualtrics for solicited feedback programs such as surveys and panels, and platforms like Salesforce for unsolicited feedback such as via website forms or social media comments.

With Thematic positioned between the two channels of feedback, users can see both types of customer feedback in aggregate and consistently grouped into themes.

Whether it’s a complaint or a survey response, Thematic pulls insights from both types of data and consolidates the answers to create a clearer picture that teams can respond to.

Example 2 – Minimize survey fatigue

All data analysts know that customers are highly sensitive to the length of surveys – 70% of people abandon surveys before completing them. Knowing the sweet spot between not enough and too many questions is key to maximize engagement and useful insights.

Thematic’s ability to get under the hood of verbatim feedback is a huge win for companies who use surveys to gather insights.

With Thematic, users can restrict surveys to 2-3 questions without the need for excessive qualifying questions.

This means:

  • Less time spent building ineffective surveys
  • More engagement from surveys
  • More insights are analysed at a faster rate

PowerBI helps share insights across the company with ease


Why use PowerBI if both Qualtrics and Thematic already provide dashboarding capabilities?

  • PowerBI can combine data from many different sources, meaning that it doesn’t need to be pushed into specialized solutions.
  • PowerBI is a more powerful tool with a shallower learning curve.

Within weeks, PowerBI became the core platform for Carlos’s team at Smith&Smith®. The platform creates dashboards that can be accessed and, most importantly, understood by different teams throughout the company.

The combined solution organizes the feedback and provides much-needed insights into customer journey and behavior at the company.

As a result, Smith&Smith® team can make more data-driven decisions and continuously improve their financial and behavioural customer metrics.

How COVID-19 has changed the way teams access insights


If anything, the last year has highlighted the need for insights analysis to help businesses pivot and respond to customers in a useful and meaningful way.

Obviously, the global pandemic has transformed the way we work and the way customers interact with businesses.

But, our panelists highlighted that the pandemic has also changed the way employees interact with data.

As they now work from home and can’t flick questions across to the experts, team members are now venturing into customer feedback to find answers and insights for themselves.

This is where user-friendly platforms such as PowerBI and Thematic are critical. By empowering people to do things themselves, these tools can remove the barriers around data analysis and create a more collaborative environment.

As a silver lining around the current situation, we’re excited about what this change means for the future of data analysis.

Empowering data analysts: Join our community for more insights


By facilitating a discussion about how businesses use Thematic today, we aim to help data analysts with real-life insights into how their tools can be optimized. Join our community of insights experts!

Our customers love how Thematic works with their tools rapidly and intuitively to take results even further. If you think this can help you in your work, try Thematic today for free.

Or, if you have any questions, reach out to our team today.

Start your free trial

Thematic is the easiest way to discover the best insights in feedback. Act on what matters to your customers and make an impact.

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